Sample Letters Free

Farewells Letter

2009-09-27T16:29:00.000-07:00

(Your Address)

Date:

After 30 years in the trenches, I am retiring from (Name) Corporation on June 30. . It has really been rewarding and discouraging, carefree and tense, delightful and hateful. Well, you get the picture. It's time to make my way to Tucson, Arizona, for some leisurely golfing and tanning. It has been a strange experience to be replaced by a computer, but at least its feelings won't be hurt when it gets criticized for a statistical error.

I have loved my job and co-workers and will miss each of you dearly. My husband and I will keep a vacant room with a comfortable bed for visitors! We hope you will accept the standing invitation. Let's keep in touch!

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Compliments Letter

2009-09-14T16:00:00.000-07:00

(Your Address)

Date:

We are happy to announce the exciting news that for the third straight year you are the number one sales group in the region. Congratulations! Your hard work and dedication have paid off. Your efforts have taken us beyond our projections for the year. Never before has demand outstripped production the way it has now. Let's keep the ball rolling!

But here is the best news of all. Because the company has confidence in your continued success, it is creating a graduated bonus program. If all goes as planned, you should receive a bonus with your next paycheck. I have every reason to believe that you will achieve even greater success next year. I am fortunate to work with such a great group of winners.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Introduce Letter

2009-09-10T15:45:00.000-07:00

(Your Address)

Date:

Last month while attending the convention in Centerville, I met Ms. (Name). She is the director of marketing for (Name) and Associates in Springfield and has been responsible for marketing several successful products.

She has excellent ideas about how to present our product. I think it would be in our best interest to talk with her more about hiring her firm for marketing. I am confident you will be as impressed as I was.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Lost Love Letter

2009-09-09T17:30:00.000-07:00

(Your Address)

Date:

Where do I start? I wish I could tell you how much I still love you with all my heart. You're thousands of miles away, but I would walk there this instant just to see your smile.

You were my great love at one point in my life. You would think that I'd be over you by now, but I'm not. I never told you how much I loved being with you. I became all yours. They say if you let something go, and it comes back to you, it's meant to be. You came back to me once, but then you left me again. I still love you, Baby, and I hope you're doing okay wherever you are. Let's call one another.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

I Love You Letter

2009-09-08T17:29:00.000-07:00

(Your Address)

Date:

Every time I see you smile or laugh or just acting goofy, it makes me proud to be your husband, and it always makes my day so much fun! Also, when you are with the kids, I see that they are proud of their mom because she is so much fun, so smart, and so loving! When I put all of this together, the best of life is with you, and the kids and I are so glad that you belong to us! We love you very much!

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Love-Confessions Letter

2009-09-08T17:27:00.000-07:00

(Your Address)

Date:

After being your best friend and telling you all my hopes and desires, I need to tell you what will make me happy.

You have always been there for me through our ups and downs; you've listened to my problems and, most of all, you've put up with me and all the crazy things I do. I love being with you and acting like fools, and I just love everything about you.

You are the best friend I have ever had, but last night when I was trying to go to sleep, I kept thinking about all the other boys. But then I thought about you, and I couldn't stop thinking about you! I thought about all the good times we've had together, and I thought about that day we went mudding on the four wheelers, and I realized that it's not the other people I want to be with, it's you. I love you and I want to be with you, forever and a day.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Love Letter

2009-09-07T17:26:00.000-07:00

(Your Address)

Date:

I sit here, lost in the memory of you. What is today? I don't know. What is it I'm supposed to be doing now? I can't remember. It couldn't have been very important. Thoughts of last night still fill my mind and heart. Nothing else seems worth my time and effort. Where am I? Well, not here in this confined space, not really. I'm still lost in everything I felt when we were together. That was when you and I became "us" and I could no longer tell where you left off and I began. I love you, Lisa, and my love is lasting and true. I'm not sure when it began but I know it will never end. Surely, life can offer no higher fulfillment than what we experienced last night.

There can be no other woman in my life now but you. I've been involved in other relationships in the past, but they certainly can't compare to what I have found with you or to what I'm feeling now. Perhaps the others were just "dry runs," practice for the real thing, for a reality that I couldn't even imagine until I had experienced it for myself. Last night, I couldn't help but surrender to the feelings that had captured my soul and yet promised me freedom and joy. Today, the words of an old Sam Denver song come to mind, and it is only now that I understand what the "sweet surrender" he sang about really means.

You must know I can't stand being away from you much longer. I hope you feel the same way. Lisa, tell me when can I see you again!

I love you.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Job Offer Letter

2009-09-06T17:25:00.000-07:00

(Your Address)

Date:

Congratulations! After a lengthy process you have been chosen to fill the position of Executive Director. Because this is a high profile position which requiring contact with many key business people, congressional leaders, and the general public, many hours were spent in determining who would be the best candidate for the job. Your past experience and education, combined with your enthusiasm for our cause, show you to be the best choice.

As Executive Director, you will have many exciting opportunities to meet with and educate the public about issues which are central to understanding what makes individuals perform at optimal levels. In addition, you will have occasion to meet with congressional leaders to lobby for policies which continue to benefit the less fortunate. As a precaution, however, let me remind you that our conflict of interest policy requires that you suspend all private practice engagements until your tenure as Executive Director is over.

Please notify me in writing at the above address within the next two weeks regarding your decision. Should you decide to accept this offer, we can discuss further arrangements to complete the hiring process. I look forward to your prompt response and hope that I may have the pleasure of working with you.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Invitations Letter

2009-09-06T17:17:00.000-07:00

(Your Address)

Date:

RE: July research meeting

We will hold our monthly research meeting in the conference room at 10:00 a.m. on Monday, June 16.

Sam and (Name) will report on the meeting with their French counterparts. Each of us should be prepared to give an update on our current projects. I think Sam and (Name)'s report will be of special interest to the additives division.

If you cannot make the meeting, be sure your assistant is prepared to give your report.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Introductions Letter

2009-09-05T17:14:00.000-07:00

(Your Address)

Date:

We are pleased you will be joining us as a manager in our produce division and anticipate your continued excellent work. To help you become better acquainted with the full range of our services, Sam (Name) will show you around the plant and truck terminal.

Your major responsibility will be overseeing the inspection of all incoming and outgoing produce. We have also scheduled a new employee orientation on May 2, at 10:00 a.m. At the orientation you will receive information on (Name)'s benefits and investment opportunities. You will also be given a handbook which will cover holidays, manager expectations, and promotion information.

We are pleased that you have joined us and look forward to a pleasant association with you.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Inquiries Letter

2009-09-04T17:13:00.000-07:00

(Your Address)

Date:

We thank you for your interest in our custom mountaineering tents. I have enclosed a product line brochure showing all our models and current prices. As you will no doubt notice, our prices are somewhat higher than others'; however, our tents are of such superior quality and durability that they are the overwhelming choice of serious mountaineers all over the world. Our tents have been on more expeditions in the high mountain regions than any two other brands combined. Our record speaks for itself: We have never had a tent returned by a dissatisfied customer. Please review the enclosed catalog, and when you are ready to order, or if you just have a question, please call us at 555-5555.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Inform Letter

2009-09-03T17:05:00.000-07:00

(Your Address)

Date:

I would rather you heard it from me first: (Name) and I are separating. Our divorce will be final by October.

You have known us well enough to understand how this seems to be the best solution.

(Name) will be moving back to Springfield, her hometown. Meanwhile, I expect you will see a bit more of my face around your offices. I appreciate having good friends at a time like this.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Holidays Letter

2009-09-02T17:03:00.000-07:00

(Your Address)

Date:

The (Name) Logo Holiday Sale has begun, and our store's more stuffed than a Thanksgiving turkey!

We've added 22 amazing new (Name) Logo Collectibles, including:

*(list items)

Plus, we've lowered prices on tons of items, including:

*(list items)

So come by (address) and check out these great gift opportunities. They won't last long!

Call today: 111-51115, or visit our web site at (web address).

Government Letter

2009-09-02T16:59:00.000-07:00

(Your Address)

Date:

I am writing as a private citizen and outdoors person to urge you to vote against the (Name) Bill coming before Congress this fall. This bill will decrease the already scant enforcement of laws regulating timber sales on public land in the upland areas of our state. In addition, it allows the timber companies less accountability to the people for the damaging methods of harvest they employ in sensitive areas. I have seen illegal clear-cuts, and I have seen slash burns destroy thousands of acres of wilderness, with no restitution made to the ultimate losers, the public. Big Timber may have the money now to support this legislation, but with the opposition of forward-thinking public servants like you, we can work toward balanced, long-term solutions to our land use issues.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Goodwill Letter

2009-09-01T16:56:00.000-07:00

(Your Address)

Date:

I am pleased to inform you that we have approved your loan. As we discussed, the loan is for five years at an Annual Percentage Rate (APR) of 7%. Your first payment of $200 is due on May 31. The attached consumer loan forms disclose the terms of your loan in more detail. You should refer to them for more specific information. If you have further questions or needs, please give me a call.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Gift Letter

2009-08-31T16:55:00.000-07:00

(Your Address)

Date:

Can you believe it? My baby sister has a brand new house! Congratulations on your closing--finally. I hope this wall hanging goes well with your new decor. Best wishes for many happy years to come in your new home.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Get-Well Letter

2009-08-30T16:54:00.000-07:00

(Your Address)

Date:

When our daughter Mary told us you were ill and would miss work, we were understandably upset, but we are thankful that your absence will be only for a few days. You have been Mary's favorite (and in our opinion best) teacher. She and some of the other students are making get-well cards for you. We, too, would like to wish you a speedy recovery. Mary has promised to "learn real hard" while your substitute is teaching. Best wishes.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Fundraising Letter

2009-08-29T16:33:00.000-07:00

(Your Address)

Date:

On Saturday, (date), scouts from our local district will be collecting food to donate to local homeless shelters. Public support for this annual event has grown over its 10-year history, and its importance is counted on by our local homeless shelters.

Please note that from 10:00 a.m. to 3:00 p.m. this Saturday, scouts will stop by to collect non-perishable foods. We need your help to ensure that the Food Drive is a success. We are asking local businesses to support the Drive by making cash contributions, in addition to any food they might donate. Money that we raise will be used to expand our small facilities and purchase medical supplies.

I will call next week to schedule a meeting to talk further about ways your business might be interested in supporting the Food Drive. Thank you very much for you time and consideration. If you have any questions, I can be reached at 111-1111.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Follow Up Letter

2009-08-28T16:31:00.000-07:00

(Your Address)

Date:

Just a quick note to remind you that Sam (Name), Vice President of Marketing for (Name) Corporation, will be visiting our home offices on Friday, March 6, to discuss current marketing trends.

He also wants to talk about long-range strategies, so it is important that we are prepared with current data. Please have your monthly reports on my desk by Wednesday, May 3, at 11:00 a.m., and be prepared to meet with us Monday morning.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Errors Letter

2009-08-26T16:26:00.000-07:00

(Your Address)

Date:

(Name), this is the hardest letter I have ever written. I feel terrible that I let Sam know you were planning to leave the firm. We were discussing pending changes, and I foolishly mentioned the possibility without remembering your concern. I didn't say it would happen, but I obviously said too much. I don't blame you for being very upset with me. I can only ask your forgiveness and try to make it up to you somehow. I value your friendship very much and hope it can continue in spite of my stupidity.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Endoresments Letter

2009-08-25T16:23:00.000-07:00

(Your Address)

Date:

Beyond a doubt, (Name) is the most qualified person to run for a school board position in years. As a teacher, a principal, and now a businesswoman, (Name)has done it all. In all she (Name)s, Jane exemplifies honesty, fairness, and thoughtfulness. (Name)will use those qualities to create a better balance between academics and extracurricular activities. We need (Name). (Name)needs you. Vote for her this Tuesday.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Encouragement Letter

2009-08-24T16:21:00.000-07:00

(Your Address)

Date:

You are performing a wonderful service in seeing that the sick and the homeless in our congregation are cared for. However, I think that our elderly members may feel a bit left out, especially during this holiday season. May I suggest that we form a group whose sole purpose is to fellowship and provide useful activities for the elderly? They have so much to give, and we need to provide an opportunity for them to do so.

If I can help you in any way, please let me know.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Letter Dismissals

2009-08-23T16:20:00.000-07:00

(Your Address)

Date:

I regret that I must inform you that your position in (Name)'s Marketing department has been terminated. Under the new ownership creative emphasis has shifted toward Research and Development of new products. As of February 28, the marketing department will be closed permanently and your services will no longer be required.

None of us is pleased to see this change, and I regret any hardship it causes you. Your final pay envelope will include two weeks' severance pay plus a check reflecting 5 weeks' unused vacation and sick leave. In addition, please look over the information on extension of health care and other benefits. The marketing team at (Name)'s was a great one, and I have no trouble forecasting success as you seek a new position. Good luck. I will be pleased to provide references if you wish.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Disagreements Letter

2009-08-22T16:19:00.000-07:00

(Your Address)

Date:

As a resident of Kansas and a lover of wide open spaces who wants his children to enjoy unspoiled walks in the woods, I am writing in opposition to the Wilderness Bill currently before Congress. It is a weak attempt to address an immediate need without considering long-range goals. How much longer will development take precedence over the environment? When are we going to realize how valuable and irreplaceable the unspoiled landscape is? You have always been a champion of the underdog. Now the environment needs your help. Please vote against the Wilderness Bill.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Directives Letter

2009-08-21T16:16:00.000-07:00

(Your Address)

Date:

Explosive growth in the Las Vegas and Salt Lake City areas necessitates a realignment of our sales territories. Beginning December 1, 2002, we will split the Nevada/Utah territory. Nevada will be part of the Northern California territory under the direction of (Name) . Utah will become a new area and will include all of Idaho, Montana, and Wyoming. (Name) will direct the new territory. We anticipate increased sales with this change since we can spend more time selling and less time traveling. Good luck to everyone in their new assignments. If there are any questions or concerns, please don't hesitate to call.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Delegation Letter

2009-08-20T16:14:00.000-07:00

(Your Address)

Date:

After lengthy discussion on the matter with Mr. (Name), I have decided to add the words "circulation manager" to your job title. It seems fitting that you be formally assigned to this task, as you have been handling most of these duties anyway. Your volume of work should remain stable, because we are bringing (Name) into your department to assist you. The new duties will include coordinating delivery accounts and managing new sales activities, in addition to the circulation drill you already know well. Please meet with me Tuesday at 2:00 p.m. to discuss the details of this change.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Credit Letter

2009-08-19T16:09:00.000-07:00

(Your Address)

Date:

I am happy to inform you that (Name) International has approved your loan application for $12,000 with interest to be paid at a 9. Annual Percentage Rate. As indicated in earlier correspondence, we expect the loan to be paid in full within seven years. An amortization schedule is enclosed. Please call me sometime during the week so that we can draw up the final papers.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Cover Letter

2009-08-18T16:05:00.000-07:00

(Your Address)

Date:

The other night, as I was on my way out of a neighborhood restaurant, I picked up a brochure about your organization and your current fundraising campaign. I'd heard of (Name of Organization) before, but the brochure helped me understand the importance of the services you provide to the hungry and homeless within our community. I deeply admire the compassion and commitment underlying the mission of (Name of Organization), and because I fully support your current intention to construct a new shelter and food kitchen in the (Name of Neighborhood) neighborhood of our city, I am enclosing a monetary donation of (Amount).

There is no need to acknowledge my donation on public documents or other materials. I am happy simply to contribute to such a necessary and meaningful endeavor.

Thank you for all that you do.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Congratulations Letter

2009-08-17T16:03:00.000-07:00

(Your Address)

Date:

(Company Name)announces the early retirement of (Name) from the company's Board of Directors. (Name) joined the Board of Directors as a result of the 2003 acquisition of Springfield Corporation, which he founded in 2001. The Board has named (Name) as his successor and expresses its sincere confidence in (Name) abilities and qualifications to assume (Name) executive roles. We wish Mr. and (Name) well as they enjoy Sam's retirement together.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Confirmations Letter

2009-08-16T16:02:00.000-07:00

(Your Address)

Date:

I am sending this letter to summarize and confirm the policies we discussed in our staff meeting last Wednesday. The policies are the following:

Please be sure that everyone who works for you is aware of these policies, so we can avoid the kinds of confusion and misunderstandings that have occurred in the past. We appreciate your cooperation in implementing these new policies and hope that the changes will benefit all.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Condolences Letter

2009-08-15T16:01:00.000-07:00

(Your Address)

Date:

I want you to know how saddened I was to hear that John had passed away. He was your faithful companion for many years, and I know that he was more than a pet to you.

Please accept my sincere sympathy.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Complaints-Responding Letter

2009-08-13T15:58:00.000-07:00

(Your Address)

Date:

We received your letter of May 1 regarding the duplicate charge to your account. We apologize for the mistake and have corrected the billing. Your account has a zero balance. Thank you for calling this to our attention. You are a valued customer, and we look forward to serving your automotive needs in the future.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Complaints Letter

2009-08-12T15:57:00.000-07:00

(Your Address)

Date:

The CV joint you recently installed has gone bad in less than two weeks. Since I travel extensively for my work, I need that joint repaired as soon as possible. Your service manager insisted that next Friday is the earliest he can schedule the work. Given that I waited three weeks last time only to have a bad part installed, I think that scheduling the repair work within the next two days is reasonable. I trust that you will agree. I'll call this afternoon to verify the time. Thank you.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Cancellations Letter

2009-08-11T15:55:00.000-07:00

(Your Address)

Date:

We were pleased when you accepted our invitation to our July 10 dinner party, so we hope you can understand how disappointed we are to cancel it. Few things would cause us to cancel a party, but our son has just announced his engagement, and the happy couple has decided to get married on that weekend.

We plan to have another dinner party sometime after all the wedding. Until then, we apologize for any inconvenience and look forward to seeing you again.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Authorizations Letter

2009-08-10T15:53:00.000-07:00

(Your Address)

Date:

We are concerned about the number of incidents being reported just after shift changeovers, with no one taking responsibility for them. It is therefore necessary for us to change our handover procedure. Starting on May 1, please do the following:

We hope this new procedure will solve the problems. We will appreciate your cooperation as we implement it. If you have questions or concerns, please call me.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Approvals Letter

2009-08-09T15:52:00.000-07:00

(Your Address)

Date:

Please find enclosed a company check for $500 payable to the order of (Name) International. This will cover the systems improvements you outlined in your request, per (Name)'s itemized estimate.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Appreciation Letter

2009-08-08T15:51:00.000-07:00

(Your Address)

Date:

Congratulations on manufacturing such fine knives, and thank you for your prompt service in exchanging those knives that were sent to me by mistake.

Not only is your cutlery reliable and durable, but your company's good reputation for accepting all returns is proven in this instance. I certainly will order (Name) products again.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Appointments Letter

2009-08-07T15:50:00.000-07:00

(Your Address)

Date:

I have always known you were cream--and cream rises to the top. You have done a great job and deserve the promotion. Many of us are aware of the extra hours you have spent keeping the warehouse in order, and the way you helped others when their workloads became too heavy. You are a natural for the supervisor position. The workers in your division are very fortunate to have you over them. Best wishes for continued success.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Applications Letter

2009-08-06T15:49:00.000-07:00

(Your Address)

Date:

I am responding to your advertisement for nannies and au pairs that appeared in my local newspaper last Monday . I have always wanted to visit a foreign country and would love to have the experience of living in the United States for a while. I am willing to commit to an employment period of one year, as either a nanny or an au pair.

I have done a great deal of baby-sitting, tending both my two younger brothers and the children of several neighbors. I can cook reasonably well and am hard-working and responsible. I have also certified in CPR and have done first aid training with the Red Cross. I have a driver's license, though not, of course, in the US.

I have enclosed a copy of my resume, as was requested in your ad, and look forward to hearing from you.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Apologies Letter

2009-08-05T15:47:00.000-07:00

(Your Address)

Date:

Thank you for your patience while the tenure committee considered your possible promotion to associate professor. We all agree that you have made significant contributions to the Biology Department in your teaching, and we congratulate you on being voted "Teacher of the Year." After reviewing your curriculum vitae, however, we have decided to withhold the promotion to Associate Professor until a later date.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Announcements Letter

2009-08-02T15:42:00.000-07:00

(Your Address)

Date:

<Recipient Address Goes Here>

All of us at (Name) want to thank our customers for their loyalty and support during our ten years in business. To show our appreciation, we've enclosed a discount coupon to be used on any regular-priced item in our store. While you're in the store, we invite you to enter our drawing for a free mountain bike. We have appreciated your business in the past and hope to see you again soon.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Acceptance Letter

2009-08-01T15:38:00.000-07:00

(Your Address)

Date:

<Recipient Address Goes Here>

Thanks for taking my advice so seriously. Those who learn from others' experience are usually a step ahead of the rest. Purchasing a home within your means now is a wise move. I'm sure you've done the right thing. You're young and will have time to purchase a larger home later. It's important to build equity now. It looks like you have a great future.

Regards,

(Your Name)

encl: <List of enclosed items goes here>

Advice Letter

2009-07-03T15:44:00.000-07:00

(Your Address)

Date:

<Recipient Address Goes Here>

Our company policy requires employees to wear appropriate business attire during business hours. We recommend comfortable attire, including a dress shirt and tie for men and a skirt, dress, or nice slacks for women. Please omit tattered jeans and jogging shoes from your business wardrobe.

Regards,

(Your Name)

encl: <List of enclosed items goes here>